FAQ

F.A.Q.

July 23, 2012 8:46 pm

This page contains answers to most questions you might have about all of our child care programs.

If you're not finding answers, you can try using the SEARCH option at right, or contact us directly with your questions.

Thank you for your interest in our programs.

Attendance

Drop Off and Pick Up

Pick Up and Drop Off

August 20, 2017 00:12 am

PRESCHOOL:

Students will come to their assigned preschool between 8:15 and 8:45.
  • Classroom #2, the Caterpillar Room, for 3's
  • Butterfly classroom #1 for 4's
  • If you are registered for before school, that drop off classroom is #3, The Pete the Cat room.

Children MUST be picked up no later than 6:00 p.m.

Children will only be released to individuals on the “authorized to pick up” list with photo ID.  This is for the safety of your child(ren). If you do not have photo ID with you, we will ask you to go get it before you can pick up.  Written notice MUST be given to make any changes on the authorization list. Please inform all those you have listed on the authorization list that they MUST have photo ID to pick up your child. If a parent/anyone is denied access to their child, we MUST have a copy of the signed court documents. A person checking a child out MUST come to the classroom and sign the child out before the child will be released. 

The ASC is NOT responsible for your child after the child is checked out. 

IRVING AFTER SCHOOL:

Before School children will be dropped off and signed in by parent in classroom #3 The Pete the Cat room.

After School students will come to the cafeteria to check in after school is out.

Children MUST be picked up no later than 6:00 p.m.

Children will only be released to individuals on the “authorized to pick up” list with photo ID. This is for the safety of your child(ren). If you do not have photo ID with you, we will ask you to go get it before you can pick up. Written notice MUST be given to make any changes on the authorization list. Please inform all those you have listed on the authorization list that they MUST have photo ID to pick up your child. If a parent/anyone is denied access to their child, we MUST have a copy of the signed court documents. A person checking a child out MUST come to the classroom and sign your child out before the child will be released.

The ASC is NOT responsible for your child after the child is checked out.

AWBREY PARK AFTER SCHOOL:

Before School children will be dropped off and signed in by parent in the cafeteria.

After School students will come to the cafeteria to check in after school is out.

Children MUST be picked up no later than 6:00 p.m.

Children will only be released to individuals on the “authorized to pick up” list with photo ID. This is for the safety of your child(ren). If you do not have photo ID with you, we will ask you to go get it before you can pick up. Written notice MUST be given to make any changes on the authorization list. Please inform all those you have listed on the authorization list that they MUST have photo ID to pick up your child. If a parent/anyone is denied access to their child, we MUST have a copy of the signed court documents. A person checking a child out MUST come to the classroom and sign your child out before the child will be released.

The ASC is NOT responsible for your child after the child is checked out.


Snow Days

Snow Day Information

August 18, 2017 6:09 pm

If the school district decides to close school due to weather conditions, we are required to be closed as well. 

A 2 hour delay changes our start time from 7:00 am to 9:00 am. 

If school has already started and the weather turns bad, please pick children up as soon as possible so all teachers can get home safely. 

There are no refunds for snow day closures.


No School Days, Holidays

No School, Half Days, and Holiday Breaks

August 18, 2017 6:07 pm

IMPORTANT NOTE  REGARDING  NO SCHOOL, WINTER AND SPRING BREAKS

Some No School days we may ONLY be open at Irving OR Awbrey Park School.   You will be notified in advance as to what site will be open during No School Days. 

The ASC will be closed and no care will be available: Labor Day, Thanksgiving Break, Memorial Day.

Attendance on No-School and Half Days MUST be prearranged.  A sign up sheet will be provided and be used as our attendance sheet for that day.  Staff will be scheduled accordingly. 

The ASC being open during Winter Break, Spring Break, and Summer Break is not guaranteed.   Families would do well to secure alternate arrangements for these breaks as we cannot guarantee we will be open.  These school “breaks” are decided the month before they are scheduled.  These breaks are subject to enrollment needs.

We will be open for most 'no school' days as set forth in the School District calendar.  It is possible that we will not follow our regular daily schedule.  For instance, the times for serving snack and lunch may be different.

On these days, the Preschool classroom teachers might change since the classrooms may be combined that day due to attendance. Additionally, ASC Awbrey Park teachers and students may be asked to go to Irving Elementary School and join the Irving ASC students for some of the No School days.

School District and Holiday NO SCHOOL DAYS may require an extra sign up process.   


Scheduling

Scheduling

July 19, 2012 00:56 am

We MUST be given a regular schedule of your child care needs in order to follow up on a missing child. The After School Club cannot be and are not responsible to check on a child who does not have a regular documented schedule. Parents are responsible to inform us as to any changes in attendance.

If you call the school to inform them that your child will not be at school, you MUST also call The After School Club and tell us at the same time. If you are taking them from school early or if they are going home with a friend, you MUST notify us so we do not expect them.

There will be a $5.00 "finder's fee" each time we need to call you if your child does not show up on their scheduled days.

If we cannot locate your child within 1 hour of scheduled arrival time we will notify the Sheriff Department and Children Services Division.                  

Parents are responsible to notify the director in writing at least 2 weeks before the end of the month if their child will be leaving the program. Failure to notify in writing less than 2 weeks before the end of the month may result in the parent being required to pay for the upcoming month.

Student Behavior

Electronics Policy

Electronics Policy

August 17, 2017 7:51 pm

We no longer allow electronic devices on No School days. 

All student cell phones must stay in their backpack and they must ask permission BEFORE they use them.


Toys From Home

Toys From Home

August 17, 2017 7:55 pm

The ASC has a variety of toys for the children to choose from.  We ask that children DO NOT bring any toys from home, this does include electronic devices. 

Occasionally we will have a special party or a themed no school day that children are able to bring in toys or electronics from home.  On those special days we will have a note posted and/or sent home explaining what items can be brought and how many.  If a toy or item does come from home it MUST be clearly labeled with child's name or initials.  The ASC is not responsible for lost or damaged items brought from home. 

We no longer allow electronic devices on No School days.  All student cell phones must stay in their backpack and they must ask permission BEFORE they use them.


No Child Left Out

No Child Left Out

August 20, 2017 00:24 am

It is our belief that no child should be left out, AND it is our company policy that religious and traditional holidays, i.e., birthdays and calendar holidays, are personal and should be celebrated at home.

Party invitations and holiday greeting cards shall not be handed out at The ASC.

Our activities will be based on weekly themes.  Whenever possible, seasonal themes will be incorporated.


Misconduct and Discipline Policy

Behavior and Discipline

August 20, 2017 00:29 am

The ASC BEHAVIOR AGREEMENT

We believe that preschool and after school child care should provide a relaxed, comfortable environment where children are encouraged to play, visit, learn and create. In order to provide this type of environment, we have a flexible structure enabling the children to choose from many different activities. This is only possible if children are instructed and reminded regularly of their responsibility to follow these expectations, and we need your cooperation in impressing upon them the importance of these guidelines.

Our code of conduct is primarily the same as the school’s:

  • 1) follow directions from any adult in charge
  • 2) show respect for other students and for adults in language and actions
  • 3) respect the property of the school and other students
  • 4) use good table manners, talk quietly and stay seated while eating
  • 5) share all playground and craft equipment
  • 6) use all playground and craft equipment safely and properly
  • 7) work and play in the approved supervised areas
  • 8) walk and talk in the breezeways/hallways quietly, at all times.

Appropriate behavior will be praised and recognized in various ways:
“Bucket Filler Awards”, prize box, stickers and most of all expressed specific appreciation from fellow students, teachers and staff.

If a child is struggling with our expected behaviors, listed below are one or more of the ways we will redirect desired behavior:

  • 1) the student will be reminded of expected behavior
  • 2) the student will receive an opportunity to make another choice
  • 3) the student may miss opportunity to participate in a craft or game
  • 4) the student and his/her parent will have a conference with staff

Although these guidelines are discussed frequently with the children, we would like you to go over this list of expectations with your child. We appreciate your support of this behavior agreement.

If a child’s behavior does not improve after reminders and re-direction efforts, parents may be scheduled for a parent teacher conference for help and support.

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Serious misconduct Defined

Biting, disrespect, spitting at or on others, inappropriate language, property misuse, defiance, stealing, intentional damage of property, physical assault on another person, intent to hurt/injure, profane or obscene language or open defiance of a supervisor may result in an immediate expulsion from the program.
The parent will be responsible for reimbursing the program for the cost of damaged items.
The ASC reserves the right to remove a student without notice if they engage in any of these behaviors.

Listed below are one or more of the actions plans that may be taken for serious misconduct.

Behavior Plan:

  • Child separated from peer group and Parent called.
  • Parent/Student/Teacher Conference to discuss and write out a behavior plan form that has a specific plan to help child change and redirect the behavior.
  • Parent/Student/Teacher/Director conference to write out a behavior plan form that has a specific plan to help child change and redirect the behavior. This conference may result in the student being removed from the program for up to 2 weeks.
  • Immediate removal from the program and child must be picked up within 30 minutes of notification. A Parent/Student/Teacher/Director/Owner conference will then be scheduled to write out a final behavior plan form that has a specific plan to help child change and redirect the behavior. This conference will include a specific written plan of when and if the student may return to the program.

There is a No Refund policy for any days missed due to behavior incidents

Safety

Photography Policy

Photography

August 18, 2017 5:08 pm

We MUST have your signed consent to take photographs of your children while they are participating in our program.

Photos are taken by ASC Staff with our company electronic devices only.  The pictures are regularly transferred to our company computer and are deleted from our devices.

Some events include photographs of the staff and children participating in activities, parties and the like that happen at The ASC throughout the year.  It is possible that these events may be of interest to the local news media. 

We would like your permission to include your child/children in any photo show presentations of our year in a DVD format and/or in a photo board format that may be viewed by the teachers and other students in the school.

At no time may photos or videos be taken by anyone other than ASC staff member in the assigned ASC areas.


Protecting All Children: 5-Minute Guideline

Protecting all Children - 5 minute Guideline

August 18, 2017 6:43 pm

The ASC is committed to making sure all children are safe and secure while in our care. If any School District staff members, counselors, volunteers or maintenance workers are in our designated areas for more than 5 minutes they will be asked to sign in with a ASC staff members upon arrival and departure. They will not be left alone with the children.

Parents may have access to their children or visit The ASC at anytime, we encourage all pick up and dropping off to happen within the 5 minute time frame. If more time is needed please see the Director or Lead Teacher.

At no time may photos or videos be taken of your child playing with or around any children in the assigned ASC areas.

All play dates, sports practice and other social events must be planned by parents and not thru or with the children while in our care.


Bathroom Policy

Bathroom Policy

August 17, 2017 7:57 pm

Only one child at a time will be allowed to use the bathroom while signed into any of The ASC programs.  This does include siblings.  

All children using the bathroom must carry a bathroom pass.  If it is only a hand washing time then a teacher will stand outside the bathrooms and allow 2 children to go in and wash hands together.  This is allowed only when a teacher is outside the bathroom.  If a child needs to go the bathroom then hand washing stops until the child is done. 

ASC teachers can not help children in the bathrooms that are k-5th grade.  Preschool qualified ASC teachers can help children with bathroom needs when signed into any of our preschool programs.

At no time should any adult be using the bathroom at the same time as any child.  Parents and teachers must check in with an ASC staff member to see that no child is in the bathroom before using it.  Parents and teachers should also use the bathroom pass.


School Playground, Gym Use

School Playground/Gym Use

July 19, 2012 01:02 am

The school is designed, for the most part, for children 5 and older. Preschool children are supervised very closely when choosing to play on the provided outside equipment. Children are allowed to use playground equipment if they are tall enough to do so without staff assistance.

ASC students are allowed to use playground equipment if they are tall enough to do so without staff assistance. If a child wishes to ride their bike, skate board or roller blades while on recess they must have a helmet and may not share with other students. The ASC is not responsible for any loss or damage to this equipment.


Scheduling

Scheduling

July 19, 2012 00:56 am

We MUST be given a regular schedule of your child care needs in order to follow up on a missing child. The After School Club cannot be and are not responsible to check on a child who does not have a regular documented schedule. Parents are responsible to inform us as to any changes in attendance.

If you call the school to inform them that your child will not be at school, you MUST also call The After School Club and tell us at the same time. If you are taking them from school early or if they are going home with a friend, you MUST notify us so we do not expect them.

There will be a $5.00 "finder's fee" each time we need to call you if your child does not show up on their scheduled days.

If we cannot locate your child within 1 hour of scheduled arrival time we will notify the Sheriff Department and Children Services Division.                  

Parents are responsible to notify the director in writing at least 2 weeks before the end of the month if their child will be leaving the program. Failure to notify in writing less than 2 weeks before the end of the month may result in the parent being required to pay for the upcoming month.


Movie Policy

Movie Policy

August 18, 2017 5:06 pm

The ASC will occasionally show a movie that goes with our themes of the week or as a treat on a no school day. The movies will be rated either G or PG. We will post the name of the movie on the parent board the day of the movie.

If you do not want your child to watch the movie, we will provide a place and alternate activities for them to do while the movie is on. Parents must notify a teacher at drop off if they are NOT allowed to watch the movie.

Health

Health Issues and Concerns

Health Issues and Concerns

August 18, 2017 5:00 pm

Head Lice: Any child found to have live bugs will need to be removed from the program until no live bugs are found and they have been treated.

From the Child Care Division Rule Book Ordinance  414-300-0220 states:
Illness or Injury
(1) Illness:
(a) A center shall not admit or retain in care, except with the written approval of the local health officer, a child who:
(A) Is diagnosed as having or being a carrier of a child care-restrictable disease, as defined in Health Division administrative rules, OAR 333-019-0010; or
(B) Has one of the following symptoms, or combination of symptoms, of illness:
(i) Fever over 100 degrees F taken under the arm;
(ii) Diarrhea (more than one abnormally loose, runny, watery or bloody stool);
(iii) Vomiting;
(iv) Nausea;
(v) Severe cough;
(vi) Unusual yellow color to skin or eyes;
(vii) Skin or eye lesions or rashes that are severe, weeping, or pus-filled;
(viii) Stiff neck and headache with one or more of the symptoms listed above;
(ix) Difficult breathing or abnormal wheezing; or
(x) Complaints of severe pain.
(b) A child who shows signs of illness, as defined in this rule, shall be isolated and the parent(s) notified and asked to remove the child from the center as soon as possible;

The ASC defines “as soon as possible” to mean within 30 minutes of notification of illness.

It is preferred that the student have no symptoms for 72 hours.  The absolute minimum is 24 hours with no symptoms.


Food: Lunches and Snacks, Allergies

Lunch and Snacks

July 19, 2012 00:59 am

Each PRESCHOOLer will be required to bring a lunch each day.
After School Club students will be required to bring a lunch for No-School Days.

Their boxed lunch MUST be self-contained. It MUST NOT require heating or refrigeration.

All lunches must meet the USDA standards.(see attachment form the USDA) The After School Club is required by Children Services Division to supplement all lunches not meeting the USDA standards. Families may be charged extra for items supplemented.

The ASC provides snacks for the children that are USDA approved. Children with specific dietary needs may be required to bring their own snacks. For more information on the USDA Guidelines go to: www.choosemyplate.gov

Parents may wish, on their child’s special day, to provide a special treat. No homemade items are allowed. Special treats must be store bought and pre packaged for all children to share.


Separation Anxiety

Separation Anxiety

August 21, 2017 4:15 pm

During the month of September, we hope to build a secure feeling about school within your child. When your child says “goodbye," our goal is for him/her to feel that everything will be all right until you return. One way you can help your child is to let your “goodbye” mean “goodbye” and promptly leave. This action will help reinforce your conversation with your child that they will be safe and have fun and you will be back to get them soon. Please talk with your classroom teacher about any concerns you have with your child's ability to separate. We will be able to develop a plan that works for your child, you and the teachers.

Business

Finances

Finance

August 18, 2017 6:40 pm

All Day Care MUST be prepaid.

All payments are due on the 1st of the month, and are considered late after the 5th.  A $25.00 late fee will be assessed on late payments.  If payment has not been made by the 8th, your child(ren) may be removed from the program and may lose their spot in the program. All late fees and monthly fees MUST be paid in full BEFORE we will accept your child back into the program (if there is an opening available).

A $10.00 service fee will be charged for copies of children’s records. This fee will be charged for each month requested.

Payments may be made by cash, money order or check made payable to The After School Club or The ASC.  If a check is returned for Non-Sufficient Funds, there will be a $25.00 fee in addition to the bank fee, and may result in the requiring of all subsequent payments being made by money order or cash.

There is a 10% discount for families with multiple children enrolled and attending The ASC at the same time.

If there is a billing question or discrepancy email: lori@theafterschoolclubeugene.com

To avoid late payment fees a payment is required before the 5th of the month.  Even if you have a question about the charges, pay what you think they should be, accompanied by a detailed note or email.  If you are in need of payment arrangements you must make a payment toward your balance by the 5th of the month to avoid late payment fees.  A detailed payment plan is required in writing or email.

A parent picking up a child after 6:00 p.m. will be charged $1.00 per minute late fee. 

All AFS/DHS co-pay payments MUST be prepaid.  Balances not covered by AFS/DHS are due at the beginning of the following month.  If your co pay is higher than the monthly charge than you must pay all child care in full at the beginning of each month.  Some AFS/DHS plans may require a larger monthly payment ahead of care.  Non payment of co-pay or additional charges not covered by AFS/DHS may result in removal from the program. We must have your caseworker name and phone number on file for your child to attend our program. A Statement or handwritten payment coupon must accompany each payment made.

There is a yearly $30.00 supply fee and $10.00 enrollment fee for ASC students.
There is a yearly $40.00 supply fee and $10.00 enrollment fee for Preschool students.


Scheduling

Scheduling

July 19, 2012 00:56 am

We MUST be given a regular schedule of your child care needs in order to follow up on a missing child. The After School Club cannot be and are not responsible to check on a child who does not have a regular documented schedule. Parents are responsible to inform us as to any changes in attendance.

If you call the school to inform them that your child will not be at school, you MUST also call The After School Club and tell us at the same time. If you are taking them from school early or if they are going home with a friend, you MUST notify us so we do not expect them.

There will be a $5.00 "finder's fee" each time we need to call you if your child does not show up on their scheduled days.

If we cannot locate your child within 1 hour of scheduled arrival time we will notify the Sheriff Department and Children Services Division.                  

Parents are responsible to notify the director in writing at least 2 weeks before the end of the month if their child will be leaving the program. Failure to notify in writing less than 2 weeks before the end of the month may result in the parent being required to pay for the upcoming month.


Contact Us

How to Reach Us

August 18, 2017 5:12 pm

Awbrey Park After School Cell Phone 541-554-2890
Irving After School Cell Phone 541-556-9219
Preschool Cell Phone 541-554-3481
**Our cell phones do have texting.**  **Please always identify yourself when texting.**

Preschool Land line 541-688-2621 x2416

Emergency Contact Owner Lori Wheeler 541-554-1658

Billing Questions to: Lori@theafterschoolclubeugene.com
Program or Preschool questions for all teachers and the director should be emailed to: KaseyW@theafterschoolclubeugene.com

Mailing addresses:
Awbrey Park: 158 Spring Creek Dr, Eugene, OR, 97404
Irving: 3200 Hyacinth Street, Eugene, OR 97404
Anything mailed during the summer months will be delivered to us in September.


Parent Teacher Communication

Contact with School Personnel

July 19, 2012 01:07 am

The After School Club may occasionally discuss with classroom teachers, principals, counselors and/or other staff members, specific issues concerning your child.  This may include field trips, homework, classroom behavior and activities. 

Our goal is to be consistent in the care and well being of the children we care for.


Staying Informed

Staying Informed

August 19, 2017 9:51 pm

To keep up with scheduled events and school closure information we recommend that you subscribe to our posts. Use the "Subscribe" option on the right side menu on this page.


Supplies Lists

Supplies Lists

August 17, 2017 11:40 pm

After School Supply List

The following items are to be supplied by the parents:

  1. 1 package of unscented baby wipes
  2. 1 Box of tissue
  3. 1 liquid hand washing soap container or refill bottle
  4. 1 box of markers
We are always looking for these recycle items:
  • Old scratched CD's or DVD's  (to use for art projects)
  • Clothes your children have outgrown for our accident box.
 

Preschool Required Items

The following items are to be supplied by the parents:

  1.   SMALL blanket to keep at school
  2.   Extra set of clothing inside a Ziploc bag clearly labeled with child’s name
  3.   Boxed lunch that does not require heating or refrigeration.
    • Lunches must follow the USDA Guidelines
  4.   All diapering needs must be provided by parent.
  5.   1 package of unscented baby wipes
  6.   1 Box of tissue
  7.   1 liquid hand washing soap container or refill bottle
  8.   1 box of markers


Enrollment Forms

Enrollment Forms

August 21, 2017 4:20 pm

Enrollment forms can be downloaded from the website via the Enrollment Forms link. Forms need to be filled out and signed and returned in person to ASC. Your completed enrollment form will be filed in a secure location. If you wish to make changes please submit a new enrollment form.

There is a $10.00 charge for copies of completed enrollment forms.

To add a person to your pick up list do not fill out a new enrollment form. Write the name of the child, the new person to add to the list and sign it. Give that letter to a ASC staff member.


Employment

Please check back later for information about this topic.


Preschool goals

Preschool Goals

August 21, 2017 4:33 pm

Goals:

  • The goals of The ASC are to help guide and encourage the emotional, intellectual, physical, and social development of the preschool child through development of a positive self-image and an excitement for the school experience.

Objectives:

  • To grow in independence: The teachers strive to help the child learn to make decisions and choices. They are responsible for helping each child reach a level of independence appropriate for him/her.
  • To learn to give and share as well as receive affection: The teacher makes him/her feel secure and loved in a new environment.
  • To learn to get along with others: The teacher helps the child develop the social techniques that will bring positive responses from others.
  • To develop self-control: The teacher works toward the child becoming self-disciplined and self-directed.
  • To honor human diversity: Stereotyping of any kind is avoided. Children are helped to understand the human body.
  • To learn many small and large motor skills: The teacher guides and supports the child to develop these skills through many hands on activities.
  • To foster the use of language and promote the understanding of his/her surroundings at every opportunity: The teacher uses games, songs and other activities to enhance these skills.
  • To begin to develop an understanding about his/her relationship to the world: The teacher plans out and leads activities related to geography, science, nature and people to foster understanding.


Potty Needs

Preschool Potty Time

August 21, 2017 4:23 pm

All items needed for diapers and potty training and/or accidents must be supplied by the family.

Preschool children will be encouraged to use the bathroom alone. If a potty accident occurs they will be encouraged to change their own clothes. If they need help a preschool teacher will assist them.

We require that a change of clothing be left on site or kept in their back pack that they bring daily.

  • All clothing needs to be clearly marked with your child’s name or initials.
  • Clothing should be child friendly.
  • No overalls or snap bottom shirts etc.
  • Elastic waistband pants are preferred.
  • Please, no oversized slip on shoes, over sized boots or flip-flops. Tennis shoes with Velcro are preferred.

For you and your child to enjoy their preschool experience, please take care to choose their clothing with painting, various arts and crafts supplies, recess and gym times in mind.